Director1, Public Procurement (GMG/SEG1)

Technical/Professional Responsibilities
Acting as Procurement Coordinator and Lead Evaluator
Coordinating and conducting procurement compliance reviews
Coordinating and conducting organization procurement training seminars/workshops.
Coordinating reports for submission to the MOFP, OCG, PPC and Cabinet
Ensuring that tender documents are prepared in accordance to GOJ standards, and disseminated timely and accurately.
Monitoring the organization’s procurement activities to ensure conformity to the Procurement Plan
Overseeing the contract award process
Overseeing the tendering process
Providing advice on public procurement matters to officers
Representing Unit at Procurement and Contract Award Committees and Board meetings
Representing Organization at PPC Sector Committee, PPC, Cabinet Infrastructure Committee meetings.
Reviewing and approving contract award recommendations within the specified threshold
Reviewing procedures for the procurement of works, goods and services carried out by the Organization.
Reviewing reports for submission to MFP, PPC, OCG and Cabinet
Providing the Finance and Accounts Division with the necessary assistance and information as it related to the preparation of cheques for payments and reconciliation of accounts
Managing, monitoring and controlling the procurement of goods and services and ensures that the objectives and basic principles of procurement guidelines and procedures and complied with
Procuring goods and services on a competitive basis without compromising quality and ensures proper storage.
Monitoring the issuing of purchase orders and follows up for receipt/delivery of goods and/or services
Preparing Budget for the Unit
Certifying all invoices, payment orders and follows up for receipt/delivery of goods and/or services
Acquiring clearance letters from the National Insurance Scheme and National Housing Trust and Tax Compliance Certificate from the Collector of Taxes for the organization to be exempted from these taxes.
Ensuring that funds are allocated to meet the expenditure for goods prior to placement of orders and ensures that the procurement practices conform to procurement guidelines of the FAA Act.
Monitoring and maintaining contacts in the commodity market to keep abreast of price movements, technological improvements and changes to ensure that orders for supplies are procured in the most efficient and economic manner.
Informing the relevant offices of changes in the Government Procurement Guidelines and Procedures and ensuring implementation is effected within the entity.
Liaising with representatives of funding agencies and Government Departments on matters relating to purchases and external payments for goods to ensure that established guidelines, rules and regulations are adhered to.
Assisting Senior Directors in developing guidelines for establishing priorities in the allocations of resources.
Liaising with customs brokers to ensure that imported goods are cleared from wharves and airports in time and in accordance with established Government Regulations.
Preparing and submitting reports to the Ministry of Finance and Public Service for all goods purchased by the entity inclusive of cost and locations supplied.
Monitoring orders and re-order levels in order to minimize the incidence of extravagance and waste.

Human Resource Responsibilities
Monitoring and evaluating the performances of direct reports, prepares performance appraisals and /or indicating corrective actions where necessary to improve performance and/or attaining established personal and/or organizational goals.
Participating in the recruitment of staff for the Divisional/Unit and recommends transfer, promotions, terminations and leave in accordance with established human resource policies and procedures.
Providing leadership and guidance to direct reports through effective planning, delegation, communication, training, monitoring and coaching.
Ensuring the welfare and development needs of skill in the Division/Unit are clearly identified and addressed.
Establishing and maintaining a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organizations goals.
Chairing tender opening exercises conducted at the organization
Participating in the evaluation of tenders.
Any other duties assigned as directed by the Chief Executive Officer.
 Key Outputs
Goods and Services procured and delivered
Reports prepared
Staff needs to identify and addressed
Procurement Policy updated
Quotations Reported and obtained
Procurement requests acknowledged and verified
Staff evaluated and appraised
Policies reviewed and recommendations made
Guidance/Advice provided
Information disseminated 
Performance Standards
Goods and Services procured in accordance with Government of Jamaica FAA Act and Procurement Guidelines.
Comprehensive and accurate reports prepared and submitted within the agreed timeframe
Accurate information disseminated
Continuous guidance and advice provided as requested
Procurement Policy updated and implemented within the agreed timeframe
Quotation requested are authentic and meets the requirement of the Procurement Guideline
Procurement of goods in a cost-effective manner is maintained
Staff needs are clearly identified and addressed in a timely manner
Staff performance meets or exceed set targets 
Required Competences
 
    Technical Competences
Sound knowledge of the Government Public Procurement Act 2015 and Regulations
Sound knowledge of the FAA Act
Sound knowledge of Supplies Management
Knowledge of Project Management
Knowledge of Budget Preparation
Knowledge of Contract Management
Knowledge of Tender Management
Proficiency in the relevant computer application software 
Core Competences
Excellent leadership and interpersonal Skills
Good customer relations skills
Excellent oral and written communication skills
Excellent problem solving and negotiation skills

Applications accompanied by resumes should be submitted no later than June 21, 2022, to:
 
Secretary
Local Government Services
Office of the Services Commissions
Ministry of Finance and the Public Service Complex
2nd Floor, G Block
30 National Heroes Circle
Kingston 4
 
Please note that only shortlisted applicants will be contacted.