LICENSING AND APPLICATION PROCESSING OFFICER (GMG/AM 4) - VACANT

Technical/Professional Responsibilities

• Reviews application against set criteria to review eligibility;
• Liaises with external bodies integral to the evaluation processes to verify information or request;
• Assesses information received to assist in determining if an applicant is ‘fit and proper’;
• Liaises with applicants for additional information or seek clarity on specific matters, where required;
• Updates client files with reports and additional data received and maintain data integrity by 
   ensuring accurate input;
• Generates report after site inspection report received and application submitted for consideration for 
   the granting of license;
• Collates reports with recommendations for application approval, rejection or any other action 
   deemed necessary;
• Recommends amendments to documents based on consistent review of forms;
• Prepares letters of approval or refusal or request for additional information for signature;
• Prepares licenses, permit or authorisation based on approval;
• Adheres to established, relevant policies and procedures of the Authority
• Contributes to the Divisional planning and reporting;
• Participates in workshops, seminars or training exercises critical to increasing knowledge and 
  awareness of internal and external customers;
• Keeps abreast of any legislative procedural training regarding debt collection,
  Municipal/Enforcement Laws under the Building Act, Town and Country Planning Act, Nuisance 
  Act, Fire Regulations and Places of Amusement Regulations;
• Respond to client queries regarding Licensing processes;
• Ensures proper maintenance of client’s payment records in accordance with appropriate records 
  management systems;

Management/Administrative Responsibilities

• Participates in the development of the Division’s annual strategic objectives and corporate plans based 
  on the Authority’s vision and mission;
• Contributes to the development of the Individual Work Plans based on alignment to the overall plan         for the section;
• Participates in meetings, seminars, workshops and conferences as required;
• Prepares reports and programme documents as required;
• Assist in the preparation of presentations in support of the Local Authority’s operations, monthly/quarterly leadership meetings and Committees.

Human Resources Responsibilities

• Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment 
  and commitment to the Unit and organization’s goals.

Other Responsibilities
• Performs all other related duties and functions as may be required from time to time.

PERFORMANCE STANDARDS

• Letters of acknowledgement are prepared in the prescribed format and dispatched within 2 working 
  days of receipt of the application;
• All applications are recorded within 2 days of receipt;
• Applications are forwarded to the Director, within 2 days of receipt;
• Reference interviews are conducted within 14 days, where necessary;
• Appraisals are in accordance with legal advice;
• Recommendations for exemptions are justifiable by law;
• Information communicated to applicants on the status of requests is accurate and provided within
  30 days;
• Documentation is maintained in a manner to guide government attorneys in the event of an appeal;
• Reports are accurate and produced on a monthly and quarterly; basis or as required
• Appraisals are fair and produced in the appropriate format.

AUTHORITY
• Make recommendations to Manager on collection and compliance matters;
• Represent the Manager at external meetings

REQUIRED COMPETENCIES
    Core 
• Excellent interpersonal and team management skills;
• Excellent communication skills;
• Strong analytical and problem-solving skills;
• Strong leadership skills;
• Strong customer relations skills;
• Excellent planning and organizing skills;
• Excellent judgment and decision making skills;
• Ability to influence and motivate others; 
• Proficiency in the use of relevant computer applications and software;
  
Technical 

• Expert knowledge of the operations of the machinery of local authorities;
• Knowledge of accounting and the calculation of interest
• Sound knowledge of the best practices and key pieces of legislation underpinning local authorities (eg, 
   Local Governance Act, Local Government (Finance and Financial Management) Act, Parochial Revenue Fund Act)
• Strategic and corporate planning skills;
• The ability to develop organizational best practices/operational guidelines/rules;
• Sound knowledge of Government Administration, Financial Accounting and Public Procurement 
  Policies and Guidelines
• Strong appreciation for organizational change and change management skills;
• Good project management skills (from inception to implementation and assessment);
• Well-developed skills in stakeholder engagement;
• Adequate knowledge of the prevailing social, economic, political and environmental issues; 
• Excellent human relations, problem solving, research, and policy analysis formulation skills

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Work may require adequate island-wide travelling (e.g., meetings, site visits); 
• The work environment requires multi-stakeholder interactions and there requires political 
   sensitivity, objectivity and neutrality at all times;
• Work will be conducted in an office outfitted with standard office equipment and specialized 
   software. The environment is fast paced with on-going interactions with critical stakeholders and 
   meeting tight deadlines which will result in high degrees of pressure and work beyond normal 
   working hours.
 
FOR FURTHER DETAILS, YOU MAY EMAIL CEO@STMARYMC.GOV.JM
Kindly address all applications to:
Chief Executive Officer
St. Mary Municipal Corporation
13 Hodgson Street
Port Maria P.O.,
St. Mary
Email: ceo@stmarymc.gov.jm

Closing date:  May 29, 2026

We thank all applicants and advise that only shortlisted candidates will be contacted.