Salary range: $1,984,305 – $2,668,670 per annum and any allowance (s) attached to the post
STRATEGIC OBJECTIVES OF THE SECTION:
To oversee financial management processes of the Local Authority including revenue recording, payment processing, payroll processing, disbursements and providing periodic financial management reports and policy evaluation to ensure the accuracy and efficiency of financial processes within the parameters of the Local Government (Financing and Financial Management) Act of 2016 and all related implementing Regulations and Instructions.
JOB PURPOSE
Reporting to the Director, Financial Accounting, the Accounts Payable Officer assists the Senior Accounts Payable Officer and is responsible for entering and maintaining all payment vouchers for entry into the Financial Management Information System (FMIS), which automatically validates against budget availability, through to processing for payment. Aside from the payment vouchers created by the Payroll team, all other payments are processed by the Accounts Payable function. This position also ensures that the Accounts Payable sub-ledger is reconciled to the General Ledger control account in the Integrated Financial Management Information System IFMIS).
KEY OUTPUTS
• No payments made from the Enterprise Resource Planning (ERP) without first taking a commitment in the Enterprise Resource Planning, thus ensuring there is sufficient budget available.
• All payments or withdrawal of any type from any bank account must be processed through the ERP
before payment is made.
• In collaboration with the Accounts Payable Officer, ensure the Standard Operating Procedures
manual is maintained to a current basis and available to all staff members as it relates to all
payments and budget control.
• Maintain sound and comprehensive filing system to support all payment activity.
MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE
• AAT Level 2; or
• Certificate in accounting from a recognized tertiary institution and at least two (2) years’ working
experience in payroll management.
OR
• Successful completion of Level I and II in Government Accounting, other relevant financial
management courses and at least three (3) years relevant experience.
Technical/Professional Responsibilities
•Work with the Senior Accounts Payable Officer to monitor and evaluate financial policies and
strategies that impact on the delivery of the services as it relates to all payments and commitment
control.
•Ensure all payments are first committed in the ERP to ensure there is sufficient budget available
before processing any payment.
•Ensure all supporting documentation, as required in the standard operating procedures manual,
are in order before processing any payment.
•Ensure fixed asset purchases are properly recorded as assets and not expenditures as required by
accrual accounting.
• Ensure all payments of advances (employee or works) are recorded as an asset and not as an
expenditure as required by accrual accounting.
• Where payments requests are in excess of committed funds in the ERP, liaise with the Senior
Accounts Payable Officer to have requesting unit process an amendment to the commitment
before processing payment.
•Reconcile Accounts Payable sub-ledger to General Ledger control accounting on a regular basis (minimum
monthly).
• Ensure all payments are properly recorded across all segments of the Business Control System.
Other Responsibilities
• Performs other related functions assigned from time to time
PERFORMANCE STANDARDS
• All payment are made in accordance with set timelines and in accordance with legislation
•Expenditure is monitored and system controls are in place to ensure Local Authority spends within its appropriated levels and budgets
• Well organized and comprehensive system for filing documents that meets audit scrutiny.
• Public financial management legislation, rules, policies and guidelines are adhered to in the
performance of duties.
•Reconciliations for all key areas are accurately prepared, approved by Senior Accounts Payable
Officer, filed and carried out at least monthly and at the end of the financial year.
• Confidentiality and integrity are exercised.
SPECIAL CONDITIONS ASSOCIATED WITH THE JOB
• Typical office environment, no adverse working condition.
AUTHORITY
• The degree of authority within the scope of the job as approved by the Local Government Services
Commission and relevant legislation.
FOR FURTHER DETAILS, YOU MAY EMAIL CEO@STMARYMC.GOV.JM
Kindly address all applications to:
Chief Executive Officer
St. Mary Municipal Corporation
13 Hodgson Street
Port Maria P.O.,
St. Mary
Email: ceo@stmarymc.gov.jm
Or visit http://stmarymc.gov.jm
Closing date: May 29, 2026
We thank all applicants and advise that only shortlisted candidates will be contacted.